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Terms of service for Revilo

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Revilo's Terms of Service

Updated 12.05.23

Welcome to the Terms of Service page for the Revilo SaaS. Our service provides a secure platform for individuals to report any wrongdoings they have observed in their workplace or community. We are committed to ensuring the security and protection of our users, as well as maintaining the integrity of the information shared on our platform.

This page outlines the terms and conditions governing the use of our service. By using our platform, you agree to be bound by these terms. We encourage you to read this page in full to understand your rights and obligations when using our service.

Our terms of service are designed to promote transparency and accountability, and to provide our users with a clear understanding of how our platform works. If you have any questions or concerns about these terms, please do not hesitate to contact us. We are always happy to help.

General License Terms

1. Revilo

1.1 Revilo (hence called the system) is made available as Software as a Service (SaaS) in the standard version applicable at any time and configured to the Customer’s needs upon agreement with the Customer.

1.2 Supplier makes the necessary software available for the continuous operation of the system and, to the extent specified in section 2 below, oversees and handles the operation remedial actions, backup, hotline, maintenance, upgrading and updating of the system.

1.3 The Customer and its licensed users must use the system in accordance with the Supplier’s instructions, user manuals (if applicable) and the Agreement.


2.1 The Supplier must provide the Service specified in the Agreement in due time, and in a quality, to an extent and in a way, that is in accordance with the Agreement and normal good practice recognized within Supplier’s line of business.

2.2 Supplier undertakes, through a third party operator, the daily operations and supervision of the system and arranges for the ongoing backup etc. Supplier, in its sole discretion, may have the operator replaced at any time and for no specified reason.

2.3 Supplier is not liable for any interruptions in operation that may occur in the transmission of data between Supplier’s hosting provider and the Customer, its internet domain(s) or licensed users, unless such interruptions are caused by errors in the system.

2.4 Supplier offers hotline support in the primary operation period (Monday to Friday from 8:30 – 16:00 (CET), except Danish public holidays) by email to answer and solve urgent user related questions and problems. For support outside of the working hours a response time will be calculated according to the priority level of each case as defined by Supplier. All support response times are calculated based on working hours.

2.5 Subject to clause 2.6 below, Critical errors such as errors that involve unavailability of the system or very limited availability shall be remedied without undue delay. Noncritical errors shall be remedied within a reasonable period after observation and logging with Supplier thereof. Supplier must remedy identified errors with respect to the system.

2.6 If errors in third party software are observed, Supplier is only obligated to inform the manufacturer of the error, encouraging the manufacturer to remedy the defective software within a reasonable period. In the event of critical errors or errors that significantly reduce the use of the system for the Customer, Supplier is obligated to use reasonable best efforts to create a temporary “work around”.


3.1 The Customer’s Contact person and administration of license rights

3.2 The Customer shall appoint a contact person (the “Customer’s Contact Person”) who shall act as contact person towards Supplier and shall handle the overall administration of the Customer’s license, see Service License Agreement. The person that creates the account in the system will be used as contact person if none is appointed.

3.3 The Customer assumes the full liability and risk of planning the user administration expediently and in such a way that usernames and passwords cannot be misused to obtain unauthorized access to the system.

3.4 The Customer’s Contact person may be replaced by notifying Supplier in writing of the person who is to take over the duties as the Customer’s Contact person and the date of replacement.


4.1 Fees

4.1.1 As fee for the right to access and use the system and as fee for Supplier’s overseeing and handling of the continued operations, backup and hotline, maintenance and development of the system, the Customer shall pay an annual subscription fee, see the Service License Agreement. The annual subscription fee is paid in advance upon the Customer’s subscription to the Service. The annual subscription fee shall be also paid further upon start of every new License Period.

4.1.2 Fees and prices are set out in the Service License Agreement. The subscription fee might be subject to annual indexation according to the “Producer price Index for Services” as published by Statistics Denmark.

4.1.3 All amounts specified in the Agreement are exclusive of VAT.


4.2.1 Upon registration the Customer supplies a credit card to a payment service chosen by the Supplier. Future payment will be directed to this credit card upon start of every new License Period.

4.2.2 The Customer is responsible for keeping the credit card updated through the Customer Portal that can be accessed on the Company settings page.

4.2.3 The Supplier keeps the right to close accounts if payment fails. The Supplier will raise attention to the Customer for the failing payments, but withholds the right to close any active accounts without further notice if payment fails for more than 10 workdays.


5.1 Supplier does not collect, process, or store any sensitive personal data on behalf of the Customer and/or its Users. Supplier keeps Customer’s contact person’s information, necessary for Supplier’s administration of the relationship with Customer and execution of the Agreement.

5.2 Supplier agrees to comply with the General Data Protection Regulation (EU Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”)) and, upon Customer’s request, enter into a Data Processing Agreement, to be agreed and signed separately by the Parties.

5.3 In any case, Supplier is entitled to extract and store the Customer’s data depersonalised (anonymised) for statistical analysis as part of the ongoing improvement and further development of the system.

5.4 Supplier has made such reasonable technical and organisational arrangements deemed necessary to guarantee that any data uploaded in the databases of the system (i) is not accidentally or unlawfully destroyed, lost or impaired, (ii) is not communicated to any third parties, (iii) is not wrongly processed and (iv) is not otherwise processed by Supplier in conflict with the GDPR or the Danish Data Protection Act (in Danish: “Databeskyttelsesloven”).


6.1 Supplier warrants to the Customer that the system in essential will work according to its specifications and the Agreement.

6.2 Supplier warrants to the Customer that Supplier holds all permits, licenses, approvals etc., required for Supplier to sustain operation and maintenance of the system in accordance with the Agreement.

6.3 Customer warrants to Supplier that the Customer does not use the system for collection, registration, storage, processing or manipulation of data in violation of any applicable legislation, including that the Customer has obtained all required permits from public authorities etc. with respect to the implied collection, storage and use etc. of data.


7.1 Within the scope of the Agreement, Customer acquires a limited, non-exclusive, non-transferable right to access and use the system and any related Service provided by the Supplier.

7.2 Supplier has and will maintain the full, undivided, and unrestricted rights of ownership and/or use of all aspects of the system. This also applies to the user manuals, training material and other tangible and intangible assets and knowhow which Supplier has developed, or which Supplier subsequently may (perhaps in cooperation with the Customer) develop for the Customer’s use of the system.

7.3 Customer has and will maintain the full, undivided and unrestricted rights to all data collected by the system in the License Period.

7.4 Upon termination of the Agreement, each Party is obligated, upon request from the other Party, to hand over any material which is the property of the other Party and in the possession of the first mentioned Party. Such request must be made in writing no later than six (6) months after the termination or expiry date of the Agreement.


8.1 Each Party is obligated to observe unconditional secrecy with respect to any information exchanged between the Parties in connection to the Agreement (“Confidential Information”), including but not limited to information about the Customer’s users and information about passwords and user IDs used to control access to the system. The information about the Customer’s users must only be used if needed and for the warranted handling of Supplier’s administrative obligations with respect to the system.

8.2 Supplier is obligated to treat data which is uploaded into the system by the Customer as confidential information which may not be copied, reproduced or released, in full or in part, to any third party without the written consent of the Customer. Supplier is obligated to ensure that Supplier’s employees and subcontractors having access to the system are subject to the same confidentiality.

8.3 Subject to the clauses 7.4 and 8.4, confidential information made available under the Agreement and copies thereof must be deleted or returned at the earlier of either:

8.3.1 six (6) months after the Agreement is terminated; or

8.3.2 when the Party owning the relevant confidential information makes such request in writing.

8.4 Section 8 shall survive to the termination of the Agreement and shall remain in effect, for a period of two (2) years after termination of the Agreement or until either Party still in possession of the other Party’s Confidential Information, whichever the longest.


9.1 The Effective Date of the Agreement is the date specified in the Service License Agreement.

9.2 The Customer subscribes for the agreed Service (see the Service License Agreement) for the initial term as specified in the Service License Agreement (initial “License Period”). If the Customer does not terminate the Agreement prior to the commencement of a new License Period, the Agreement will continue to be in force for a new License Period. The License Period is chosen upon registration but can be changed from the Customer Portal.

9.3 The Agreement can be terminated by either Party by giving to the other Party a three (3) month’s written notice to the end of any calendar month. The subscription can be terminated from the Customer Portal. This will also act as a termination of the Agreement.

9.4 No refunds will be issued unless Supplier terminates the Agreement without a cause. In this case Supplier will refund Customer proportionally to the time left on the current License Period.

9.5 There will be no refund if the Agreement is terminated by the Supplier due to the Customer’s material breach of the Agreement.

9.6 If the Agreement is terminated by the Customer, the Customer will not be reimbursed for any prepaid fees or payments made to the Supplier prior to the Customer’s termination of the Agreement, unless the termination is due to a Supplier’s material breach of the Agreement in which case the proportional refund mentioned in 9.4 applies.

9.7 With effect from the date of termination, all licenses shall terminate and the Customer’s right to use the system will lapse.


10.1 Neither Party is liable for any delay or defects because of circumstances beyond the reasonable control of the concerned Party (force majeure), including in the event of mobilisation, war, natural disasters, strikes/lockouts, restrictions with respect to use of power and/or communication lines, including power blackout and breakdown of communication lines, which the Party could not, within reason, have foreseen, avoided or overcome. In the event of force majeure, the Parties’ obligations are suspended as long the event is reasonably deemed to continue. Force majeure may only be claimed, if the concerned Party has notified the other Party thereof no later than ten (10) days after the event of force majeure having occurred.


11.1 If a Party breaches its obligations under the Agreement, the other Party is, by registered mail or email is entitled to order the Party in breach to remedy the breach within a period of thirty (30) days as from the time of receipt of the request.

11.1.1 If the Party in breach does not comply with the request and if the breach communicated was deemed to be a material breach, the other Party is entitled to terminate the Agreement without further notice.

11.1.2 If the Customer’s payments are suspended, if either Party enters into negotiations for voluntary arrangements with creditors or compulsory arrangement with creditors or apply for reconstruction or is administered in bankruptcy, the Agreement may notwithstanding this clause 11.1 be terminated immediately by the other Party without prior notice, unless otherwise dictated by mandatory law.


12.1 The Supplier shall indemnify, defend, and hold Customer harmless against any claims, actions, damages, losses, costs and expenditures, including but not limited to attorneys’ fees and costs, incurred by Customer, its affiliates, any of its customers, subcontractors or contract manufacturers as a result of any infringement or alleged infringement of any third party patents, copyrights, trademarks, registered designs or other intellectual property rights arising out of or relating to Supplier’s system. If legal proceedings are initiated against Supplier in which it is claimed that such violation of third-party rights exists, Supplier shall inform the Customer thereof immediately. If a decision is made with respect to any third-party claim, Supplier may choose to either (i) acquire the rights necessary for the continued lawful use of the system, or (ii) remedy the violation by changing or replacing the system or parts thereof with a new or modified solution, which essentially functions as the system, or (iii) terminate the Agreement against a proportionate refund (as indicated in clause 9.4). In such case, the Customer cannot make additional claims because of the termination or the violation.

12.2 The remedies made available to the customer in this clause 12 are the sole and exclusive remedies which are available to the Customer if the system if violating any third-party intellectual property rights.


13.1 Notwithstanding the provisions in the clauses 11.2 and 12.1, Supplier’s obligation to compensate through damages and/or proportionate reduction of the annual subscription fee or other fees is subject to the following limitations:

13.1.1 Supplier is at no time liable for and bears at no time any part of the risk for the quality of any usage or work results or output generated using the system based on reports submitted to the system by Customer and the Customer’s users.

13.1.2 Supplier is at no time obligated to compensate the Customer for any indirect or consequential loss, including but not limited to loss of expected earnings, loss of data, expenses foe remedial action of damage to or errors in data or any loss because of covering purchases made.

13.1.3 The maximum compensation which Supplier may be ordered to pay to the Customer under the Agreement cannot exceed three times (3x) the subscription fee paid by Customer in the License Period where the damage has occurred.

13.2 Any disregard of the agreed limitations of liability is subject to the general rules of Danish law.

13.3 The limitations of liability contained herein shall not apply in cases of intentional misconduct or gross negligence.

14. Limitations of the Subscription

14.1 Revilo or Revilo's subcontractor holds all intellectual property rights to the products, including, but not limited to, copyrights of all content, text, and other materials, programming, and code. The customer does not obtain any intellectual property rights to the products.

14.2 Any display, reproduction, or copying of all or parts of the products and/or content is not permitted unless a separate written agreement exists between the customer and Revilo, and if relevant, with Revilo's subcontractor.

14.3 The customer or their users are not permitted to decode the products or any parts thereof, or in any way attempt to access the source code or documentation belonging to the products, including the structure and composition of the products.


15.1 Venue and choice of law

15.1.1 The Agreement is governed by Danish law, excluding its conflict of law provisions.

15.1.2 To the extent possible, the Parties must attempt to amicably resolve any dispute with respect to the application or interpretation of the Agreement through negotiations. Disputes, which cannot be amicably resolved by the Parties, must be brought before the ordinary courts of Denmark with the Court in Rønne, Bornholm as agreed venue with access to referral and appeal in accordance with the Danish Administration of Justice Act.

15.2 Unity and entirety of the Agreement

15.2.1 The General License Terms, Service License Agreement and Data Processing Agreement form the complete Agreement between the Parties and shall replace all previous, oral and written, agreements between the Parties. In the event of inconsistency between these General License Terms and the terms in the Service License Agreement, the terms in the Service License Agreement take precedence over the General License Terms. It is an element of valid contract that the Service License Agreement prepared for the Agreement are signed by both Parties.

15.3 Assignment and subcontractors

15.3.1 Considering the nature of the Service acquired, described in clause 7.1, the Customer is not entitled to assign any rights and obligations under the Agreement to any third party without the prior written consent of Supplier.

15.3.2 Supplier is entitled to assign rights and obligations under the Agreement to any company or legal entity, which is affiliated with Supplier.

15.3.3 Further, Supplier is entitled to assign rights and obligations under the Agreement as part of a transfer of Supplier’s business activities, in part or in full, and agrees to inform Customer if that such transfer is made to a company or other legal entity not affiliated with Supplier.

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